Homini

Job DescriptionWe are a dynamic real estate firm committed to developing quality projects that combine strong results with sustainable added value for our environment, clients, and partners. We work with a driven team that places entrepreneurship, responsibility, and collaboration at the center of everything we do. To support our continued growth, we are seeking a Management Assistant to provide comprehensive administrative support for our daily operations and real estate projects. In this role, you will be the backbone of our office operations, managing critical administrative functions, financial processes, sales documentation, and project coordination. Your work will directly enable our teams to focus on strategic initiatives while you ensure all operational details run smoothly and efficiently.Key Responsibilities:<ul class="PlaygroundEditorTheme__ul"><li class="PlaygroundEditorTheme__listItem" value="1">Manage office administration and mailbox operations, including scheduling, mail handling, purchase orders, and vendor follow-up; organize meetings, training sessions, and business travel arrangements</li><li class="PlaygroundEditorTheme__listItem" value="2">Process invoices in Exact Online, monitor project costs, prepare payment lists, and handle invoice corrections and financial documentation</li><li class="PlaygroundEditorTheme__listItem" value="3">Maintain sales and customer administration records, including buyer files, deeds, VAT documents, payment schedules, change orders, and final invoicing; coordinate with buyers, client managers, and notaries</li><li class="PlaygroundEditorTheme__listItem" value="4">Provide administrative support for project activities, including work orders, plan requests, handovers, and syndicate coordination; keep project overviews current and accurate</li><li class="PlaygroundEditorTheme__listItem" value="5">Manage digital document storage, e-Box access, user permissions, and follow up on tax, vacancy, complaint, and damage files</li><li class="PlaygroundEditorTheme__listItem" value="6">Handle practical administrative tasks related to interim staff and student job placements</li></ul>Candidate ProfileWe are looking for candidates who bring broad administrative experience and a preference for working independently with strong organizational discipline. You should be someone who structures work effectively, prioritizes competing demands, and follows files meticulously and autonomously. You take initiative, adapt quickly between different tasks, and communicate clearly and professionally while handling confidential information with discretion.Experience &amp; Expertise Required:<ul class="PlaygroundEditorTheme__ul"><li class="PlaygroundEditorTheme__listItem" value="1">Proven experience in a broad-based administrative role with demonstrated ability to manage multiple processes simultaneously</li><li class="PlaygroundEditorTheme__listItem" value="2">Strong proficiency with Excel, Outlook, and standard digital applications</li><li class="PlaygroundEditorTheme__listItem" value="3">Experience with Exact Online, SharePoint, or similar enterprise systems is a plus</li><li class="PlaygroundEditorTheme__listItem" value="4">Background in construction or real estate sector is desirable but not essential</li></ul>Qualities &amp; Work Approach:<ul class="PlaygroundEditorTheme__ul"><li class="PlaygroundEditorTheme__listItem" value="1">Highly organized and detail-oriented with the ability to prioritize and manage competing deadlines</li><li class="PlaygroundEditorTheme__listItem" value="2">Independent worker who takes initiative and follows through on tasks without constant supervision</li><li class="PlaygroundEditorTheme__listItem" value="3">Clear, friendly communicator who builds positive working relationships across teams</li><li class="PlaygroundEditorTheme__listItem" value="4">Discreet and professional in handling sensitive and confidential information</li><li class="PlaygroundEditorTheme__listItem" value="5">Flexible and responsive, able to shift between different administrative functions and project needs</li></ul>Role Impact &amp; Success:As a Management Assistant, you will play a vital role in ensuring operational excellence and enabling our teams to deliver quality projects on schedule. Your attention to detail and organizational discipline will directly contribute to the smooth execution of our real estate initiatives and the satisfaction of our clients and partners.

Management Assistant

Dutch

Gentis

Exact Online

Excel

Outlook

SharePoint

Odoo

Financial administration

Document management

Real estate sector knowledge

Project coordination

Customer file management

https://hireme-live-api-data.s3.amazonaws.com/cms/62bf3f13-437e-464c-9fbf-f705adcc04e9/cms-55750e7d-eb72-4d92-af9c-dc65404e357f.png

Oops! It looks like you've already applied for <mission_title>.

Already Applied

Your bid for <mission_title> has been submitted.

Congratulations!

Sign in

By submitting this form, Bring to the table win-win survival strategies to ensure proactive domination

Sign up

Project application

Didn’t receive the email?

Thank you for applying for the project <mission_title>. We’ve sent you an email to confirm you application.

The input does not match a phone number format

No account yet? Fill the form below to complete your application

Any questions about your privacy? <a target="_blank" href="mailto:hello@wiggli.io" rel="noreferrer">Contact us</a>

Please select the language in which you'd like to see it!

This Job description is in a different language from the one in which you're currently viewing this page

It appears that currently, we don't have opportunities that match your search criteria

To add skills, start by selecting a category, using the dropdown in the upper left corner

Simply upload CV, and our smart system will automatically fill in the remaining required fields.

You can now follow the evolution of your application through our ATS. All future interviews will be organised through our platform, so keep an eye on it.


Your application has been submitted to #! click the link below to view it

You can't apply on wiggly with this email address as it is linked to a # account.

Are you sure you'd like to delete # version?

Is # your correct email without typos? If not, you can restart the application process

Click here to resend the email. Still having trouble?

If you wish to apply anyway, just use the form below to submit your application using another email address.

You're trying to apply for a vacancy with a # account

Management Assistant

Job application

CV document

Upload a .doc, .docx, or pdf file